Legal
Privacy Policy
Last updated 8 August 2026
Apply Ops handles your resume and, if you connect one, your mailbox. This page sets out exactly what that means in practice.
Who we are
Apply Ops (“we”, “us”) provides software that searches job boards against your resume and helps you send applications from your own email account.
The data controller is [LEGAL ENTITY NAME], [REGISTERED ADDRESS]. For any privacy question or request, contact support@applyops.in.
What we collect
Account data. Your name, email address and authentication identifiers, handled by our authentication provider. We never see or store your password.
Resume content. The PDF you upload and the structured profile extracted from it — job titles, skills, seniority and locations. This is the basis of every search you run.
Job search data. The boards you select, the searches you run, the listings returned, and the status you assign to each application.
Email data. Where you connect a mailbox, we access it only to create and send the application drafts you have reviewed. We do not read unrelated mail.
Billing data. Plan, credit balance and transaction records. Card details are handled by our payment processor and never reach our servers.
Usage data. Standard server logs and, if enabled, privacy-configured analytics about which pages are visited.
Why we use it
To match live job listings against your resume and return them to you.
To draft and send applications you have reviewed, from the mailbox you connected.
To operate your account, apply your credit balance and process payments.
To keep the service working — caching results, diagnosing errors, and preventing abuse.
We do not sell your data, and we do not use your resume to train models for anyone else's benefit.
Who we share it with
We use a small number of processors to run the service: an authentication provider, cloud file storage for resumes, a payment processor, a cache provider, and an AI provider used to parse resumes and draft application text.
[LIST YOUR SUB-PROCESSORS BY NAME AND LOCATION.] Each is bound by contract to process data only on our instructions.
We disclose data to authorities only where legally required.
How long we keep it
Account and application data is kept while your account is open.
Resumes are kept until you delete them or close your account.
Cached search results are short-lived and expire automatically.
[CONFIRM YOUR ACTUAL RETENTION PERIODS AND BACKUP DELETION WINDOW.]
Your rights
You can request a copy of your data, correct it, or have it deleted. You can revoke mailbox access at any time from your email provider's security settings, which immediately stops us sending on your behalf.
Email support@applyops.in and we will respond within [X] days.
If you are in the EU, UK or a similar jurisdiction, you also have the right to complain to your data protection authority.
Security
Data is encrypted in transit. Access to production systems is limited to the people who need it.
No system is perfectly secure. If a breach affects your data we will tell you and the relevant regulator as required by law.
Changes
If we change this policy materially we will update the date above and, where the change is significant, tell you by email.